Admin v2.0

Cases

Internal-only operational tracker. Cases is the main workflow: keep the working title, direct contact and venue details, the next follow-up, the next action, fee context, and concise notes here first. Linked Contacts / Venues stay optional for reference only and never feed public content.

Use Cases for opportunities, contacts, venues and follow-ups. Use Calendar for dates. Use Income for money.

Cases list

Desktop defaults to a compact list for faster scanning. Mobile keeps the card layout.

New case

Select a case to edit it, or start a new one here.

Quick follow-up

Title

Status Priority

Next follow-up date Follow-up status Next action

Title Status Priority Opportunity type Contact name Organization Channel Contact email Contact phone Venue name Venue city Venue type Venue address or URL Last contact date Next follow-up date Follow-up status Next action Source Discussed date Proposed date Estimated fee Income link / reference Internal notes

Optional legacy links

Use these only if you also want to connect this case to the older Contacts / Follow-ups or Venues / Opportunities sections.

Linked contact Linked venue

Danger actions

Fee Estimate

Choose or create a Programme Offer working slot before saving.

Recommended quote Calculated €0

Minimum I should accept €0

Risk Low

Professional quote target €0

Actual agreed fee Not set

Gap —

Strategic reason Not set

Event type

Formation

Reality

Actual fee

Quote frame will appear here.

Scenario details

Event type Formation

Location Duration

Rehearsals Preparation complexity

Organizer type Strategic value

Good target, minimum, and risk update from the inputs above. Expenses stay separate from the artistic fee.

Expenses

Travel cost Hotel cost

Local transport Admin buffer

Travel and accommodation stay separate.

Risk flags

Low budget Unpaid extra rehearsals Uncertain ticket split Travel not covered Late confirmation Exclusivity requested

Manual overrides

Leave blank for computed values.

Minimum override Target low override

Target high override Package fee override

Reality details

Actual fee status

Strategic reason Do not benchmark

Gap note

Artist and production details

Number of artists Includes pianist

Rehearsal/day fee per artist Rolando base fee / share

Partner fee / share Pianist fee / share

Opera performances Production days

Partner fees are separated / agreed Ticket split has guaranteed minimum Legacy duration minutes

Notes

Calculation details

Professional floor = the lower boundary for Rolando's Berlin professional tenor context. Church/cultural low fees are strategic exceptions, not normal targets.

Good target = starts around €700–€1,200 for a local public concert and rises for private, corporate, luxury, package, custom, or travel contexts.

Package fee = what the client should pay for the full formation. Two singers / track has no pianist by default; two singers + piano includes the pianist.

Artistic fee€0

Expenses separately€0

Professional floor€0

Good target low€0

Good target high€0

Package fee€0

Base cost logic, event-type weighting, and final quote positioning will appear here.

Client-facing budget text will appear here.

Internal logic will appear here.

Internal note explaining the logic Suggested negotiation sentence

Internal budget summary Short client-facing budget paragraph

Benchmark source version Benchmark last reviewed

Home / Hero

Eyebrow Subtitle

Hero · lower button 1 Hero · lower button 2

These labels power the two main buttons below the hero. Keep them short (roughly 12–24 characters). Saved field keys: cta1, cta2.

Hero · quick link · Biography Hero · quick link · Calendar

Home intro · button · Biography Home intro · button · Media

Intro CTA labels appear in the Home intro text block for this language only.

Home intro copy & presenter block

Saved to rg_ui_lang (same keys the public site uses). Visible on Home and Biography (proof line + “For presenters” bullets). Use Save Home / Hero below.

Intro headline (HTML) Intro paragraph 1 (HTML) Intro paragraph 2 (HTML) Proof / supporting line (plain text)

Presenter · section label Presenter label style

Presenter · bullet 1 Presenter · bullet 2 Presenter · bullet 3

Hero block preview

Eyebrow

Subtitle

CTA 1 CTA 2

Biography Calendar

Home intro CTA preview

Read biography Watch & listen

Homepage layout

Reorder the four existing homepage sections safely. This only saves a strict allowlisted order and never creates new HTML.

Hero image path

Hero desktop fit Hero desktop position Hero desktop manual position

Hero mobile fit Hero mobile position Hero mobile manual position

Home intro portrait (this language only)

Home intro image layout Home intro image fit Home intro image position

Manual object-position (optional)

This image appears only on Home intro. Image URL is language-specific; layout, fit and crop are shared across languages.

Apply Home hero + Home intro images to all languages

Public image placements

Home heroLarge first-screen image.

Home introEditorial image beside the Home introduction.

BiographyDedicated portrait/content image on Biography.

RepertoireOptional secondary editorial accent.

Media gallerySelected studio, stage, and backstage photos.

Press / DossierUp to 3 official downloadable press photos.

ContactOptional image, disabled by default.

Biography

Intro line (plain text under section tag) Main heading (HTML)

Profile

Profile text

Training & artistic development

Training & artistic development text

Stage & concert

Stage & concert text

Repertoire & programmes

Repertoire & programmes text Continue block · section tag Continue block · subtitle CTA · Repertoire CTA · Media CTA · Contact / Book (optional; falls back to nav “Book” label) CTA · Programmes (optional; falls back to “View programmes” for this language) Portrait image alt (overrides bundled alt when set) Quote (optional; not shown on current public biography layout) Attribution (optional)

Saved per language as bio_lang. The public page uses these values first and falls back to bundled biography-data.json only when a field is empty. Paragraphs are stored as paragraphs[] plus legacy p1/p2 for compatibility.

Biography portrait (this language only)

Biography portrait fit Biography portrait position preset

Biography portrait focus / object-position

This image appears only on Biography page. Changes apply only to the currently selected language.

Apply Biography portrait image settings to all languages

Portrait preview.

Tip: drag on the preview to set the focal point visually.

Biography text preview

Intro line

Biography

Paragraph 1

Paragraph 2

Quote

Repertoire

H2 (HTML) Intro

Public image placements · Repertoire / Programs image

Image enabled Placement Image URL Alt text Aspect Fit Position preset Manual object-position

Optional public image. Leave disabled to keep the current Repertoire page unchanged.

Composer Work / Opera Role Category Status Language Lied category Publishing status

Calendar

Events

Select an event or create a new one.

Editing: no event selected Ready

Quick edit

Event title Subtitle / short line

Date Time

Venue City

Publishing status Private event

Visibility: —

Revenue amount Revenue status Payment status

Event title & subtitle —

Use the same title in all languages Enable this for programme names, work titles, ensemble names or branded event titles. Leave it off for descriptive titles such as Christmas Concert or Pentecost Concert.

EN:

DE:

ES:

IT:

FR:

Localized fields ▼

Extended Description (modal content)

EN

DE

ES

IT

FR

CTA Links

EN URL

DE URL

ES URL

IT URL

FR URL

CTA Labels

EN

DE

ES

IT

FR

Address

EN

DE

ES

IT

FR

Ticket Prices

EN

DE

ES

IT

FR

Public Ticket Labels

EN

DE

ES

IT

FR

Detail

Money details —

Revenue amount, status and payment status are in Quick edit above. Expand for currency, notes and actual received details.

Currency Revenue notes

Payment details (actual received)

Payment model Actual received currency

Actual received amount

Linked expenses / Verknüpfte Ausgaben 0 rows · Total: 0

Internal-only expense tracking. These values never appear on the public website.

Door list / Entrance mode 0 reservations · 0 guests · 0 seats

Admin-only entrance list for this event. Exported files include only door-list fields, so a helper can work the entrance without seeing full admin notes.

Future digital entrance mode: Not public. Later view must be admin-authenticated or protected by a private one-time token, scoped to this event only.

Reservations

Guest list

Visuals & More info modal —

Background image URL Background focus Controls which part of the image stays visible in the public event card. Background opacity

Date

Event title

Event detail

Venue · City

More info enabled

Modal title Modal type / category label Modal venue line Modal location / city Modal address / public address (shared)

For private events, venue, address, description and ticket fields are internal unless enabled in Private event public visibility. Modal long description

Modal CTA button URL Modal CTA button label Public card CTA style Public ticket status Ticket currency Modal price/info line Public ticket label Maps button URL (optional route/map URL)

Modal hero image URL Modal flyer image URL Hide modal hero image

Editorial highlights & private labels

Featured treatment

Featured visual Featured layout

Highlight on Homepage Highlight on Media Highlight on Calendar

Homepage highlight priority (optional) Lower number appears first in homepage highlights. Used only when Homepage context is enabled. Contexts control where this event can be used as an editorial highlight. Highlight state: normal Private badge Only affects private-event badge visibility on the public calendar. Private badge text (optional override) If empty, the public calendar uses the default localized label. Private detail line Only affects the private-event detail line on the public calendar. Private detail text (optional override) If empty, the public calendar uses the default localized detail line.

Private event public visibility

Internal unless enabled here. These controls decide what a private event may reveal publicly.

Show public title Public title mode Custom public title Show More Info button Show public venue Public venue mode Custom public venue line Show public city/location Public location mode Custom public location Show public address/maps Show public ticket/price information

Advanced · scheduling, badges & internal fields

Status and type are for your workflow; date badge lines are what visitors often see on the card.

Status Status controls whether an event is upcoming, past, or hidden. Type Not shown publicly.

Sort date (YYYY-MM-DD) Used for ordering events. Public date badge · day Shown on the public event card.

Public date badge · month Shown on the public event card.

More tools

Danger actions

SEO / Schema hints

SEO and schema hints help optimize event data for search engines and structured data. These hints appear automatically based on your event fields.

Calendar list tools, filters & bulk actions

Calendar page settings

Section title (HTML) Section intro text

Save page heading & intro saves the calendar page title and intro text only.

Save all event changes saves titles, dates, venue, visibility, and other event fields.

Income / Earnings

Planning view from Calendar events only. This is not accounting: it gives a practical picture of confirmed and potential revenue for decision-making.

Missing amount0

Missing status0

Missing amount or status0

Date	Event	Venue	City	Expected	Actual	Rev. Status	Payment	Model	Notes	Action
No revenue rows yet. Add revenue fields in Calendar events to populate this view.

Finanzen / Ausgaben

Internal expense tracking. These records are never included in public website data.

Quick add

Amount Date

Date	Category	Description	Amount	Status	Linked	Note	Action
No expenses yet.

Past Events

Import a JSON array of past performances. Each import normalizes fields and overwrites the saved rg_past_perfs list.

Import replaces the current Past Events dataset.

Past events JSON file

Saved overview

No saved data loaded yet.

Programs / Collaborations

Section title (HTML) Subtitle

Programs text appears publicly on cards and detail panels. Favor clear audience-facing language over internal notes.

Intro Closing note

Link label · from Repertoire Link label · from EPK

Hide Programs section and related public links

Stored with editorial data for this language (repProgramsLink, epkProgramsLink, hideProgramsSection).

Programme Basics

Title Duration On live site Publishing status

Programme Image

Optional main image for this public programme card, summary, export, and preview.

Image URL

Use a public URL from Cloudinary, YouTube, SoundCloud, Google Drive or another trusted source. Direct uploads from this admin are not supported.

Alt text

Image fit Image position

Manual object-position

Programme Content / Public Texts

Description Description is public. Aim for 2-5 concise sentences. Formations (one per line) Ideal for (one per line)

Program card preview

Program title

Program description

Duration

Programme Offers

Build a clear presenter-ready programme offer: set the frame, assemble the repertoire, review the sheet, then export the PDF or copy the email text.

Advanced tools: saved offers, library, archive & text drafts

Use these secondary tools when you need reuse, archive upkeep, budgeting, or alternate text outputs. They stay available without crowding the main build flow.

Outside repertoire ideas

Curated outside ideas stay separate from the active offer builder. Move one into the repertoire library when you want to start developing it.

Saved programmes

Save strong reusable programme bases as Master Programmes, then spin off Venue Offers when you need a concrete version for a presenter or venue.

Select a saved programme to review its details here.

Offer wording, saved version & private notes

Use this section only when you want to adjust the title, public framing, or save a named internal version.

Programme title Offer label (private)

Use case Saved status

Using language default.

Mobile phone for Programme Sheet

Used in the Programme Sheet CONTACT block. Leave empty to use the Contact section mobile.

Short programme note

Using language default.

Flexible note

Using language default.

Private notes

Repertoire Library

Maintain the internal repertoire library behind the offer generator. Historical performance markers and manual-review flags stay here.

ID Title

Composer Work

Type Language

Duration (min) Approx. duration (min)

Readiness Availability status

Performance status Review status

Classification & offer intelligence

Category Voice category

Primary voice Paired voices (comma separated)

Includes tenor Fit tags (comma separated)

Source group Suggestion group

Dramatic role Energy level

Tempo profile Impact level

Audience appeal Mood tags (comma separated)

Gala role Vocal load

Texture Style bucket

Recovery value Best duration fit

Practical tags (comma separated) Suitable as encore

Useful as interlude Supports vocal rest

Good between blocks Good before climax

Formations (one per line) Tags (comma separated) Performed in (one concert id / year-title reference per line) Hide from Programme Offer selector by default Keep as offer-only entry Public notes Internal notes Manual sort order

Concert History Archive

Structured archive of past concerts used to enrich performed repertoire without exposing raw historical records in the offer selector.

Year Source type

Title Format Collaborators (one per line) Programme items (one per line) Notes

Offer Text Outputs

Use these polished text blocks for email outreach, short summaries, or a private working draft.

Private draft Email draft Short blurb

Repertoire Discovery

Explore future repertoire ideas from curated external-style sources, evaluate the fit, save editorial states, and import selected items into the internal repertoire library only when you are ready. This stays separate from Programme Offers until you import something on purpose.

Filters

Search Voice / profile focus Programme fit Language Composer Work Piece type Vocal combination Programme role Duration min Duration max Readiness intent Editorial state

Use the filters as guidance, not as a strict query form. This view can show exact matches, top recommendations, or nearby suggestions from curated Opera-Arias, LiederNet, IMSLP, tango, and historical archive source layers.

Editorial pipeline

Use states to separate quick bookmarks from serious study candidates. Import stays explicit and review-only by default.

Top recommendations

Results

Review

Select a discovery result to review fit, cautions, source details, and import options.

Venues / Opportunities

Legacy reference page. New actionable venue, opportunity and follow-up work should live in Cases.

Strategic venue and opportunity tracking. Identify promising venues, prioritize outreach, and connect each opportunity to relevant programme offers. This is the strategic layer—use Contacts/Follow-ups for detailed people tracking, negotiations, and reminders.

Outreach overview

Venues

Use cards for day-to-day follow-up, or switch to the compact report when you want to review many opportunities at once.

Create the first opportunity to start tracking venues and strategic outreach.

Opportunity details

Select an opportunity to review strategic details, linked programme offers, and contact connections.

Media

Videos H2 (HTML)

Youtube ID Title Sub Tag Composer Public section Repertoire category Custom thumb URL Featured visual Featured layout (hero size)

Highlight on Homepage Highlight on Media Highlight on Calendar

Homepage highlight priority (optional) Lower number appears first in homepage highlights. Used only when Homepage context is true. Hidden Publishing status

Audio H2 (HTML) Audio subtitle

Provider Embed URL External URL (optional) Cover image URL (optional) Title Sub Sub (EN) Sub (DE) Sub (ES) Sub (IT) Sub (FR) Tag Composer Public section (placement) Badge category (artistic label shown on card) Featured visual Featured layout (hero size)

Highlight on Homepage Highlight on Media Highlight on Calendar

Homepage highlight priority (optional) Lower number appears first in homepage highlights. Used only when Homepage context is true. Hidden Publishing status

Use provider + embed URL instead of raw HTML. This keeps the public Audio section elegant, consistent, and easier to maintain.

Press / EPK

Translated note (press meta) Reviews intro (UI · this language) Show press reviews section

Source Quote Press quote is public. Keep to a strong excerpt and use the source field for attribution. Production URL On live list Publishing status

Press quote preview

Quote text

Source

Photo URL Hi-res download URL

Orientation Visible

Preview fit Preview aspect ratio Preview position preset Manual preview object-position

Caption Alt text Photographer

The public Press / Dossier page shows the first 3 visible EPK photos as official press photos. If hi-res URL is empty, the preview remains visible and the download button is hidden.

Use a public URL from Cloudinary, YouTube, SoundCloud, Google Drive or another trusted source. Direct uploads from this admin are not supported.

Contact / Booking

Field purpose

This editor mixes public contact-page copy with contact details reused elsewhere. Keep optional fields only when they have a clear purpose.

Public contact page: title, subtitle, email, email button.

Programme Sheet / offer emails: email, mobile phone, website URL.

Not shown on the live contact page right now: mobile phone, website button label, website URL.

Structured data / schema: not driven from these admin fields today.

Page title Public contact-page heading. Language-specific. Subtitle Public contact-page body copy. Language-specific. This section is public and language-specific. Keep the wording direct and action-oriented. Email Public email CTA target. Also reused in Programme Sheet exports and offer emails.

Mobile phone Not shown on the live contact page. Used as fallback contact detail in Programme Sheets unless an offer-specific phone overrides it. Email button label Public contact-page CTA label. Language-specific. Website button label Kept for compatibility and reused with the website URL in Programme Sheets and offer emails. The live contact page does not currently show this button. Website URL Optional. Used in Programme Sheets and offer emails. The live contact page does not currently show this link.

Public image placements · Contact / Booking image

Image enabled Placement Image URL Alt text Aspect Fit Position preset Manual object-position

Disabled by default so the contact form keeps its current prominence.

Public contact page preview

Contact title

Contact subtitle

Email button

This preview mirrors the live contact-page CTA area. Website and phone are not shown there right now.

Contacts / Follow-ups

Legacy reference page. New actionable contact and follow-up work should live in Cases.

Operational CRM layer for people, negotiations, reminders, and follow-ups. Track individual contacts, link them to venues, manage fee discussions, set follow-up dates, and log communication history. This data is internal-only and never exposed publicly.

New contact

Linked venue Contact name / organization Person name Email Phone Organization Country Language Type Project type Role Subject Status Priority Date (YYYY-MM-DD) Last contact (YYYY-MM-DD) Next follow-up (YYYY-MM-DD) Message sent Fee offered Fee accepted Deadline materials (YYYY-MM-DD) Source Notes

UI / Translations

Menu and UI wording for the language selected above. Changes apply only to that language.

Navigation labels

Home Biography Repertoire Media Calendar Press & materials Book now Contact (section tag)

Sidebar navigation order

Reorder the admin sidebar buttons. Changes apply to both desktop and mobile navigation.

Shared chrome effects

These controls are global for the site and are stored in the EN UI document.

Menu logo halo breathing enabled Menu logo halo intensity Footer feather breathing enabled Footer feather halo intensity

Advanced · all UI strings as JSON

Publishing dashboard

This dashboard summarizes publish status. It does not deploy the public website.

Public mirrors are generated from source docs. If you import backup data, republish or resave affected sections.

Numbers reflect saved content. Program counts use the language in the top bar; press, media, calendar, and repertoire are shared lists. Ready to publish here means the usual required fields look complete—it is guidance, not a guarantee.

Translation workspace

Cross-language editing for Home, Biography, Contact, UI labels, EPK bios, and Programs copy. English (EN) is always the reference column.

Consistency notes

Flags gaps vs EN, PDF parity, and text that still matches EN—editorial hints only.

System / Tools

Quick guide · Admin v2

How login works. Sign in using the Google button above. Firebase-backed storage connects automatically after authentication.

Data storage. All data is stored directly in Firestore. Media uses canonical rg_vid, Programs use language-specific rg_programs_* documents, and other sections use their respective Firestore documents.

Before big edits. Use Create backup now (below) or top-bar Owner backup JSON so you have a local copy before imports or risky experiments.

Site health. Dashboard / Site health runs editorial checks and links you to places that need attention—good for routine reviews.

Publishing. The Publishing section summarizes draft/review/published counts and “ready” hints; pair it with each section’s own save buttons.

Translations. The Translation workspace is for cross-language copy with English as reference—not a replacement for saving individual sections.

Import. Narrow Import scope in the top bar when possible; imports overwrite matching stored keys. Read the preview, confirm deliberately, and prefer a fresh backup first.

Before you leave. Open the live site (top bar), spot-check key pages, and optionally tick Before you sign off at the bottom of this System / Tools page—a short session checklist stored only in this browser until you clear it.

Backup

Download everything this admin can edit into one JSON file on your computer. Use before risky imports.

Import

Import can overwrite matching content already saved in the admin. Choose a narrower Import scope in the top bar if you only want part of the site.

Strongly recommended: run Create backup now first, then use top bar Import JSON.

Export / Maintenance

Top bar Owner backup JSON downloads the same kind of internal owner backup bundle. It is not public-safe JSON.

Editorial PDF tools

Quick access to public PDF links and EPK assets.

Before you sign off

Light checklist for this browser session only—it does not change any saved content. Several items tick automatically when you use the matching action; you can also check them manually.

Backup downloaded (or export saved)
Site health reviewed (Dashboard)
Publishing summary refreshed
Public PDFs reviewed
Live site spot-check

Import preview

After you pick a JSON file in the top bar, a summary appears here before anything is saved.

Dashboard / Site health

A calm publishing check across sections and languages. Critical items affect live public output, Recommended items are worthwhile follow-ups, and Structural differences flag cross-language or setup gaps that do not necessarily break the site.

Public mirrors are generated from source docs. If you import backup data, republish or resave affected sections.

Cases

Cases list

New case

Quick follow-up

Fee Estimate

Home / Hero

Home intro copy & presenter block

Hero block preview

Home intro CTA preview

Homepage layout

Biography

Profile

Training & artistic development

Stage & concert

Repertoire & programmes

Biography text preview

Repertoire

Calendar

Events

Quick edit

Extended Description (modal content)

CTA Links

CTA Labels

Address

Ticket Prices

Public Ticket Labels

Reservations

Guest list

Event title

Private event public visibility

Internal Calendar

Income / Earnings

Finanzen / Ausgaben

Quick add

Past Events

Saved overview

Programs / Collaborations

Programme Basics

Programme Image

Programme Content / Public Texts

Program card preview

Programme Offers

Set the programme frame

Programme Image

Choose the repertoire

3. Selected repertoire

Quick picks

Dramatic arc

Repertoire Discovery

Filters

Editorial pipeline

Top recommendations

Results

Review

Venues / Opportunities

Outreach overview

Venues

Opportunity details

Media

Press / EPK

Press quote preview

Contact / Booking

Field purpose

Public contact page preview

Contacts / Follow-ups

New contact

UI / Translations

Navigation labels

Sidebar navigation order

Shared chrome effects

Publishing dashboard

Translation workspace

Consistency notes

System / Tools

Backup

Import

Export / Maintenance

Editorial PDF tools

Before you sign off